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GLS SMART Schedule - Responsibility Matrix™
Making the production of better Schedules more efficient
The Problem
Procurement contracts regularly include schedules which are unclear and poorly drafted – especially in more complex procurement scenarios.
A lack of clarity frequently results in dispute scenarios arising.
Related challenges include:
- legal teams spend too long reviewing poorly prepared schedules
- schedules are usually compiled last minute and by multiple authors
- important commercial terms are missing and/or lack precision
- schedules are often cut and pasted meaning poor schedules are replicated
- you do not have consistent and/or structured schedule templates
- technical & operational teams lack experience in “plain English” drafting
- your business does not have an approved common start point to schedule production
You need a tool that helps your team create complete, clear & comprehensive schedules every time.
The GLS Solution
GLS SMART Schedule - Responsibility Matrix™ is a GLS Smart Schedule™ for the efficient production of a clear allocation of responsibilities in your contract.
Recognising that most contractual disputes arise from lack of “clarity” over what is to be delivered or performed, GLS Smart Schedules™ helps your team produce simple, clear & complete schedules.
GLS Smart Schedules™ enables your commercial team to produce higher quality schedules thereby supporting a more efficient (time and cost) & qualitative document assembly process.
GLS Smart Schedules™ leverages emergent best practices around form, content and structure of common schedules to procurement contracts and guides the user how to efficiently produce them.
Each GLS Smart Schedule™ contains a range of SMART features designed to aid information assembly and clarity of meaning – which in turns boosts the likelihood of successful performance.
The emergent result is that critical contractual schedules can be produced better, faster, cheaper and drive a safer contracting experience.
Click "View Solution" to see the features of a GLS Smart Schedule template.
Problem Solved.
Solution Deliverables
| Comprehensive: | GLS Smart Schedules™ will guide you through all the aspects needed to drive efficient production of the relevant schedule. |
| Structured: | GLS Smart Schedules™ are well defined, with a clear navigational structure that dovetails with your organisation’s policies . |
| User Friendly: | The tool is extremely user friendly, peppered with guidance notes and is drafted in plain English for use by anyone designated to do so. |
| SMART Features: | The GLS Smart Schedules™ tool provides a variety of "smart features" which help identify problem areas and provide a pathway to an efficient solution. |
| Accountability: | GLS Smart Schedules™ have a "forced sign-off"’ function to facility orderly progression and accountability of your procurement schedules. |
| Locksin Positions: | The GLS Smart Schedules™ has a smart feature to lock-in your organisation’s baseline procurement position. |
| Vendor Data: | The tool locks-in or dictates the format of all your vendor data to promote easy accessibility. |
Pricing Comparison
| Big Law Review | US Rate | GLS Cost | Minutes |
|---|---|---|---|
| Partner | $850 | $499 | 35min |
GLS RPLV Legal Operations Score
This solution’s GLS RPLV impact score:
| Resource Status: | Specialist | Repeater | Formative |
| Ease of Implementation: | Complex | Average | Easy |
| Value Demonstration/Visibility: | Low | Medium | High |
| Productivity Leverage Profile: | Low | Medium | High |
| IHL Line Optimisation: | Single | Multiple | All Lines |
IHL Critical Function Optimisation Targets
This solution enhances performance across the following critical in-house functions:
In-House Legal: Critical Functions / Processes
Contracting
Managed Service
Performance
Internal Client
GLS has identified 15 critical in-house processes/functions that are present in every world-class legal department. To learn what these functions are, their composition and how they interrelate to deliver efficient legal team performance outcomes - visit here.
